Your responsibilities:

As a Personal assistant, you will be the right hand of 2 directors (Finance and Operations). Your main responsibilities will be the following:

  • To screen phone calls, enquiries and requests, and handling them when appropriate;
  • To organize and maintain diaries and to make appointments;
  • To produce documents, briefing papers, reports and presentations;
  • To organize and attend meetings/conference calls and to ensure the team is well prepared for meeting and provide complete minutes;
  • To devise and maintain office systems, including data management and filing
  • To book all travel (flights, hotels, car rental, transport) with best price conditions for the Directors and their teams and handle travel expense reports for Directors;
  • To ensure all required follow-up and reporting and to support the departments in other ad-hoc tasks if needed;
  • To carry out background research on internet and to present solutions:
  • To perform a wide variety of administrative tasks in the structure of the Assistant Pool.

 

Your profile:

  • Bachelor or master degree;
  • Min 5 years of  experience as Personal Assistant;/Management Assistant;
  • Team player while being able to act independently:
  • Sense of ownership, discretion and confidentiality;
  • Excellent interpersonal contact and professional manners in multicultural environment;
  • Team player while being able to act independently;
  • Excellent English, knowledge of French or Dutch, other languages are an  asset;
  • Stress resistant and able to handle multiple demands simultaneously;
  • Excellent skills in Powerpoint, MS Excel, MS-Word and MS-Outlook;
  • High responsiveness to call to action, accurate (precise) in communication;
  • Service/support minded and very enthusiastic;
  • Willing to travel occasionally.

 

What we offer: 

  • An interesting job opportunity with plenty of variety in a high level, international, multicultural & multilingual environment and the ability to influence the future of the sector.
  • Salary package in line with responsibilities and market expectations.
  • Easy access office location in Brussels close to the NATO headquarters and Airport.